Julie Ashton, Life Coach and Business Consultant, has this to say about managing time:
"It is well a known fact that you cannot manage time, you can only manage what you do with your time. Many people talk about ‘to do’ lists and priority management in order to get control of their ‘time’. However, while we need these tools, most of us do not question our habits, personality and belief systems when trying to improve how we manage our time. Often when trying to ‘prioritise’ tasks in order to gain control of our day, we prioritise on what we believe is important and those beliefs have been created by our values and other people’s expectations not on what is truly important to us in our lives."
What is really important? What is urgent but not really important? If you track your daily activities, you may be shocked to discover that you spend more than 80% of your time dealing with issues that are urgent and yet not important. Sometimes it's because they are small and therefore easy to get out of the way with a sense of accomplishment. Sometimes it's because they're persistent and won't go away (phone calls are a good example). Sometimes it's because we simply go through our lives, hour after hour, week after week, stuck in our routines (particularly if our Working Style has a non-preference for variety).
When you plan tomorrow's activities, classify each one in terms of importance and urgency. And, just for one day, try to do only the important stuff.